GIRESD Guidelines for Competitive Bids:
Each year the State of Michigan Department of Education defines what expenditures for remodeling, procurement of supplies, materials, and equipment must be competitively bid by school districts. Sections 623a, 1267, and 1274 of the Revised School Code establish a base above which competitive bids must be obtained and provide for an increase in the base that corresponds with increases in the Consumer Price Index. For the 2011-12 fiscal year, all expenditures covered by Section 1267 that exceeded $21,825 and all expenditures covered under Sections 623a and 1274 that exceeded $21,825 were required to be competitively bid.
How Competitive Bids Work:
When an item is competitively bid, a Request for Proposal (RFP) is created that includes detailed bid specifications and deadline to submit a proposal. Proposal request forms are available in the GIRESD School District Business Office and the RFP is advertised in the local newspaper and posted on the GIRESD web site.
The GIRESD policy for purchases under the limits set by the State of Michigan Department of Education is as follows:
For purchases expected to cost less than $1,000, GIRESD staff exercised diligence in attempting to locate the best available value. For purchases likely to fall between $1,000 and $10,000, quotations were obtained from at least two vendors. Competitive bids shall be obtained for purchases of supplies, materials, or equipment expected to exceed $10,000, in accordance with Board Policy #6320. Whenever possible, local vendors were given an opportunity to provide a price quotation.
Subject Matter Vendor Cost Bid? Signed by Position Transportation services for special education students Dean Transportation $1,958,767.38 Yes Jan Amsterburg Superintendent Contracted services for the delivery of Early On educational program Eight-Cap Inc. $367,126.94 Yes Jan Amsterburg Superintendent Student Management Software Pearson Inc. $86,351.03 Yes Jan Amsterburg Superintendent Technology Consulting Services Jay Stine Rouman $26,208.00 No Jan Amsterburg Superintendent Contracted nursing services provided to special education students Friends Who Care $50,615.50 No Jan Amsterburg Superintendent Telephone services Winn Telecom $43,054.70 Yes Jan Amsterburg Superintendent Software and Medicaid management services Public Consulting Group $136.310.10 No Jan Amsterburg Superintendent Deaf/Hard Hearing management services John Miller $42,221.73 No Jan Amsterburg Superintendent Educational Contracting Services PCMI West Educational Contracting Services $187,793.35 Yes Jan Amsterburg Superintendent